Gptreasure - Referral Program

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the role of an event manager

The role of an event manager cannot be over emphasize.the job involves understanding the brand and then being able to identify the targeted audience.
With recent growth in the event industry of event management, so event managers and their companies need to be very diverse in their planning and executing of events if they are to have successful results for their clients.
The industry now includes all ranges of events from international festivals like the Olympics down to business brunch meetings of just a few business people. All industries like charity and social groups hold events of various sizes to be able to market themselves, build relationships for their businesses and to raise money or even celebrate occasions.
Event managers strategize marketing and have the tools necessary for successful communications at all levels for companies of all sizes. Event managers conduct product launches, create promotional events, meetings and press conferences while keeping everyone involved throughout the whole planning stages for the clients.
They sometimes have to use new types of media to be able to reach thousands or even millions of people in the hopes of inviting the targeted market to their events. Services of an even manager or company varies as do the events such as fashion shows, commercial events, weddings, marketing programs, concerts and ceremonies they plan for and produce.
Event manager role includes all technical, logistical and creative elements depending on the client's needs and budget.
Basically the events person is the main person to organize the entire event including their teams that are working behind the scenes to run a successful event. Event managers also may be tasked to do more than planning an event, they may also be involved in brand building, communication strategizing and marketing.
Also the roles of event manager includes Development, production and delivery of projects from proposal right up to delivery.
Delivering events on time, within budget, that meet (and hopefully exceed) expectations.
Setting, communicating and maintaining timelines and priorities on every project Communicating, maintaining and developing client relationships Managing supplier relationships Managing operational and administrative functions to ensure specific projects are delivered efficiently Providing leadership, motivation, direction and support to your team Travelling to on site inspections and project managing events Being responsible for all project budgets from start to finish. Ensuring excellent customer service and quality delivery
The Event Manager is the one essential position for any event committee organizing an event. The Event Manager is responsible for: the smooth running and coordination of the event. the inclusive and welcoming nature of the event for all. ensuring that the event complies with all relevant Federal and State laws and local government policies and regulations. ensuring that all forms are filled out and details lodged with the relevant authority. ensuring that appropriate permission is received before the event goes ahead. recording details of invitees and attendees. ensuring that thank yous are sent to those who have helped in arranging or sponsoring the event and to any special guests. ensuring sponsors are publically acknowledged where relevant, including at the event and in promotional material. advertising the event. budget forecasting and financial control.

event management training

Event Management Training
Event Management Training trains thousands of Events professionals each year across the globe with our huge range of  Event Management Courses including Coordinating Event Management, Event Management
Planning, Marketing Event,  Event Risk Management, Corporate Events Management, Organising
Conferences, Sporting Events Management, Celebrity Events Management, Fundraising Events Management, Government Events Management, Civic and Political Events Management, Event Management Sponsorship, Experiential Event Management, Exhibition Events Management, and Festival Event Management.
Event Management Training covers the following are:
Event Management Planning
The Role of the Event Manager
Coordinating Events
Event Planning Documentation
Marketing Event Principles
Marketing the Event
Event Risk Management
Corporate Event Management
Organizing Conferences
Sporting Event Management
Celebrity Events
Fundraising Events
Government, Civic, and Political Events
Event Sponsorship
Exhibition Management
Event Evaluation & Reporting
Eco-friendly Events
Public Relations
Wedding Planning
Presentation Skills

Event Management Planning
The key points of planning are :
Successful planning ensures that an organization/event remains competitive.
• It creates ownership of strategies and communicates this to the organization
• It consists of establishing where an organisation is at present, where it is best placed to go in the future, and

the strategies and tactics needed to achieve that position.

Benefits of Planning
• It enables managers to detect and solve problems
• Alternative strategies are highlighted for consideration
• Staff responsibilities are clarified
• Uncertainty about the future is reduced, thus minimizing resistance to change.

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events management security

What is an Event? An event can be described as a public assembly for the purpose of celebration, education, marketing or reunion. Events can be classified on the basis of their size, type and context.

What is Management?  The organization and coordination of the activities of a business in order to achieve defined objectives. Management is often included as a factor of production along with machines, materials, and money management The organization and coordination of the activities of a business in order to achieve defined objectives. Management is often included as a factor of production along with  machines, materials, and money

What is Security? as a condition is the degree of resistance to, or protection from, harm. It applies to any vulnerable and valuable asset,  such as a person, dwelling, community, nation, or organization. Establishing or maintaining a sufficient degree of security is the aim of the work, structures, and processes called "security."

 Events Management Security includes formulating, preparing and implementing security plans and strategies for events i.e. how to protect delegates, guests, service, providers, organizes, sponsors, partners, clients, target, audience, media people goods and merchandise and yourself from unforeseen circumstances like:

1.      Fire

In case of fire at the event venue, use fire extinguisher to extinguish the fire. In the mean time take everyone out of the venue safely. Develop a separate emergency exit plan for this. If fire is uncontrollable then call the fire brigade. Follow fire code and safety regulations to prevent the fire as specified below:

 1. Don't place any combustible or inflammable material in the venue esp. near green rooms, guest rooms or seating area.

2. All materials including prop must be properly treated with fire retardant solution.

 3. Make sure that the entrance and exit ways are not blocked by any material or by any means.

 4. Make sure that the event venue must have separate entrance and exit ways, fire alarm system and fire extinguishers.

5. Use only those electrical equipments which are branded and which use three core wires.

6. At least one doctor with first aid box along with the ambulance must be there at the venue to handle medical emergency.

 7. Your staff must be well trained about giving first aid like CPR and must be able to handle fire extinguishers and crowd in case of fire.

2. Power Failure

If you are organizing event at a place where power failure is common, then you should have adequate power backup. In case of a power failure, switch on the emergency lights and then turned on the generators. If you have UPS (uninterrupted power supply) system, then it is the best. If you cant arrange such types of power backups, then at least you should have torch or candles. Create a separate emergency plan to handle crowd and guests in case of a power failure. 3. Equipment Failure Use equipments of only reputed brands so that the possibility of their failure is least. Hire only those light and sound technicians who know how to fix up their equipments in case of any problem and who carry backup equipments also. Create a separate emergency plan to manage programs and performers in case of a power failure.

4. Medical Emergency

A paramedical team along with ambulance must be present at the event venue. If this is out of budget, then at least a doctor with first aid box must be present. Your whole event team must be well trained in giving first aid like check for breathing, CPR, controlling bleeding, effecting a prompt rescue. If possible try to know the medical history of your guests in advance and then prepare your medical emergency plan accordingly. For e.g. if a guest is allergic to grass and weed pollens, then you should make sure that he doesn't sit near grass.